About us:
Idomoo is revolutionizing the world with video, empowering brands to create and deliver personalized, interactive and customizable videos at an unmatched scale and speed. How do we do it? Our award-winning Next Generation Video Platform leverages automation tools and AI to combine data with video creative, generating millions of videos in real time.
From onboarding to upselling and beyond, next generation video is always relevant and relatable, adding a human touch that instantly upgrades your customer experience. And all this innovation is at your fingertips with our easy-to-use, open platform.
About the position
As our Ops & Office Specialist, you will be the backbone of our daily operations and the “heart” of our office culture. This is a multi-disciplinary role where you’ll balance high-level executive support with hands-on office management and people operations.
You will work closely with our senior leadership team, ensuring their day-to-end routine is seamless, while simultaneously creating an exceptional work environment for our employees. We are looking for a proactive “mover and shaker” who can manage complex projects, think creatively, and execute with precision.
What you will do:
PersonalAssistance & Strategic Support
- Executive Support: Act as the primary point of contact and “right hand” for the CEO and C-level managers. Manage complex calendars, prioritize internal/external meetings, and handle sensitive/confidential materials with discretion.
- Travel & Logistics: End-to-end management of business travels, including flights, accommodations, and detailed itineraries.
- Special Projects: Assist the leadership team with business-related issues, personal administrative tasks, and strategic ad-hoc projects.
Office Operations & Finance
- Facility Management: Lead the “look and feel” of the office to ensure an inspiring workspace. Oversee maintenance, cleaning, parking, and meeting room readiness.
- Vendor & Supply Chain: Full ownership of relationships with property owners and suppliers. Manage procurement for office supplies, equipment, and kitchen/Cibus operations.
People, Culture & HR Ops
- Welfare A-Z: Lead the Israel office welfare plan & execution from creative brainstorming and budget management to the independent execution of events, presents and happy hours.
- Employee Experience & Lifecycle: Own the Onboarding and Offboarding processes, ensuring a seamless and welcoming transition for every employee.
Requirements:
- 1-3 years of experience as an Office Manager / Executive Assistant or similar Admin role, preferably in a fast-paced High-tech/Startup environment.
- Fluency in English and Hebrew (written and verbal) – a must.
- Organizational Rockstar & Get Things Done Mindset: Remarkable attention to detail and the ability to juggle multiple high-priority tasks in a dynamic environment.
- People Person: A natural ability to build positive relationships across all levels and functions of the organization.
- Discretion & Integrity: Proven experience handling confidential and sensitive legal/financial information.
- Creative Mindset: Experience in planning and executing welfare events and culture-building activities.
- Tech-Savvy & AI Enthusiast: Proficiency in Microsoft Office (specifically Excel & PowerPoint) and familiarity with HR/Finance systems. At Idomoo, we walk the talk (and we love it!)—so a passion for AI and an eagerness to adopt new tech tools is a huge plus.